HUD will conduct on-site reviews of PHAs rated troubled to assess the magnitude and seriousness of the problems. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual reexamination on Form HUD-50058 and to allow the processing of the data into MTCS. (24 CFR 984.105 and 984.305). If you would like to be among the first to know when the next Procedures Course will be held, please sign our Procedures Course Interest List. 0 points. How does SEMAP improve program performance? (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. 15 points. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. Indicator 1 -Selection from Wait List ( 982.503 of this chapter.) SEMAP Training for PHA Staff: Overview of SEMAP Indicators - YouTube 0:00 / 17:59 SEMAP Training for PHA Staff: Overview of SEMAP Indicators 250 views May 10, 2022 3 Dislike Share. This document is available in the following developer friendly formats: Information and documentation can be found in our 0 points. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. (ii) HUD determines that an on-site review is unnecessary to determine the needs of the PHA and the actions required to address the program deficiencies. (a) Purpose. 985.109 Default under the Annual Contributions Contract (ACC). HUMo0WhjNlE .A]Xi0H2H-\h|3N mpI36inH Sv\&SEIK yX|>@a&XZ0W+ s6kjzoG l~/.)YSP*QxWV6Nw# PHA's quality control sample means an annual sample of files or records drawn in an unbiased manner and reviewed by an PHA supervisor (or by another qualified person other than the person who performed the original work) to determine if the work documented in the files or records conforms to program requirements. It also states explicitly that units assisted under the voucher homeownership option or . The official, published CFR, is updated annually and available below under learn more about the process here. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. (i) The PHA's SEMAP certification states that, based on the PHA's quality control sample of tenant files, for at least 90 percent of families: (A) The PHA obtains third party verification of reported family annual income, the value of assets totalling more than $5,000, expenses related to deductions from annual income, and other factors that affect the determination of adjusted income, and uses the verified information in determining adjusted income, and/or documents tenant files to show why third party verification was not available; (B) The PHA properly attributes and calculates allowances for any medical, child care, and/or disability assistance expenses; and. 5 points. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999; 64 FR 67983, Dec. 3, 1999; 65 FR 16733, Mar. 5 points. The eCFR is displayed with paragraphs split and indented to follow All 15 of the current SEMAP indicators will be covered. 10 points. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. Current Report The current data will include all current records in the Form-50058 Module current or historical database through the report "As of" date. SEMAP SELF-ASSESSMENT INDICATOR 6. A separate drafting site SEMAP profile means a summary pre-pared by HUD of an PHA's ratings on each SEMAP indicator, its overall SEMAP score, and its overall perform-ance rating (high performer, standard, troubled). 0 points. (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. (iii) The PHA has filled 80 percent or more of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. SEMAP Self-Assessment form Computer report listing tenant name, last time unit inspected, current annual inspection PIC Report Indicator 13 Lease-Up Possible Rating 20/15 BCHA Rating 0 The percent of units leased, or the percent of allocated budget authority expended during the last fiscal year average less than 95 percent. (C) The PHA uses the appropriate utility allowances to determine gross rent for the unit leased. 8 points. PHAs that achieve an overall performance rating of high performer may receive national recognition by the Department and may be given competitive advantage under notices of fund availability. 10 points. In addition, regulations at 24 CFR 985.103(E)(2) provided that if an independent auditor was unable to determine whether an The PHA supervisor's reinspected sample is to be drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding reinspection) and is to be drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. (ii) The PHA's SEMAP certification does not support the statement in paragraph (f)(3)(i) of this section. We recommend you directly contact the agency responsible for the content in question. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. PHAs that Receive an Expedited SEMAP Waiver. The indicators cover computation of rental subsidy, unit inspections, lease-up, etc. (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. 5 points. (i) Fewer than 5 percent of all PHA reexaminations are more than 2 months overdue. Indicator # 3 measures if casework is being completed accurately, correctly, and in compliance with the regulations like calculating the housing assistance amounts for each family correctly. Allocated budget authority will be based upon the PHA's eligibility, which includes budget authority obligated for the calendar year and any portion of HAP reserves attributable to the budget authority that was offset from reserves during the calendar year. SEMAP score and overall performance rating. (24 CFR 982 subpart K). What happens if a PHA does not perform adequately on any of the 14 indicators or is assigned an overall performance rating of troubled? No later than 120 calendar days after the PHA's fiscal year end, HUD shall notify each PHA in writing of its rating on each SEMAP indicator, of its overall SEMAP score and of its overall performance rating (high performer, standard, troubled). H\n@b"2xKDb=PK;'J"%0s]N6OMtxl]kOZY9^y?N1Mm~. 20 points. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. (1) this indicator shows whether, following each hqs inspection of a unit under contract where the unit fails to meet hqs, any cited life-threatening hqs deficiencies are corrected within 24 hours from the inspection and all other cited hqs deficiencies are corrected within no more than 30 calendar days from the inspection or any pha -approved Performance indicator means a standard set for a key area of Section 8 program management against which the PHA's performance is measured to show whether the PHA administers the program properly and effectively. 0 points. Submission of deconcentration data for this indicator is optional for all other PHAs. endstream endobj 375 0 obj <>stream (1) This indicator shows whether the PHA has written policies in its administrative plan for selecting applicants from the waiting list and whether the PHA follows these policies when selecting applicants for admission from the waiting list. Any PHA assigned an overall performance rating of troubled may not use any part of the administrative fee reserve for other housing purposes (see 24 CFR 982.155(b)). You are using an unsupported browser. (l) Pre-contract housing quality standards (HQS) inspections. If you have questions for the Agency that issued the current document please contact the agency directly. (See 985.3 .) 5 points. Browse . (2) HUD verification method: MTCS report - Shows percent of newly leased units where the beginning date of the assistance contract is before the date the unit passed HQS inspection. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999]. (b) HUD written report. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. (24 CFR 982 subpart K). Upon receipt of the PHA's SEMAP certification, HUD will rate the PHA's performance under each SEMAP indicator in accordance with 985.3. The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. Except as provided in paragraph (a)(2) of this section, HUD will conduct an on-site review of PHA program management for any PHA assigned an overall performance rating of troubled to assess the magnitude and seriousness of the PHA's noncompliance with performance requirements. PHAs with SEMAP scores of at least 90 percent shall be rated high performers under SEMAP. The Section Eight Management Assessment Program (SEMAP) is HUD's method for assigning objective ratings to public housing agencies (PHAs). (24 CFR 5.617). (iv) 30 percent or more of FSS families have escrow account balances, but fewer than 60 percent of the PHA's mandatory FSS slots are filled. If you have questions or comments regarding a published document please PowerPoint Templates. PHAs can use the SEMAP performance analysis to assess their own program operations. There are fifteen indicators that measure the efficiency and compliance with federal regulations. Waiting list 15 Reasonable rent 20 Adjusted income 20 UA schedule 5 HQS QC 5 HQS enforcement 10 Slideshow. Expanding Housing Opportunities PHA adopted and implemented policies to encourage participation outside areas of poverty and minority concentration (f) Upgrading poor performance rating. PHAs with a FYE of 3/31/22, 6/30/22 or 9/30/22 may request to waive the application of SEMAP in its entirety, but only if the PHA has SEMAP indicators that were-directly or indirectly-affected because of a disruption to PHA operations caused by the PHA's adoption of CARES Act waivers. The PHA's method must take into consideration the location, size, type, quality and age of the units, and the amenities, housing services, and maintenance and utilities provided by the owners in determining comparability and the reasonable rent. If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. Illinois Association of Housing Authorities (IAHA) - Home Page [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40498, July 26, 1999]. This web site is designed for the current versions of (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. 10 points. This contact form is only for website help or website suggestions. PART 985 - SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP). 0 points. switch to drafting.ecfr.gov. For those PHAs, the SEMAP score and overall performance rating will be determined based only on the remaining indicators in paragraphs (i) through (o) of this section as applicable. (Information collection requirements in this section have been approved by the Office of Management and Budget under control number 2577-0215), [63 FR 48555, Sept. 10, 1998, as amended at 66 FR 50006, Oct. 1, 2001]. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual HQS inspection on Form HUD-50058, and to allow the processing of the data into MTCS. Submission of deconcentration data for this indicator is optional for all other PHAs. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. 9!H ^as}d1a!rvO$)dIjHE*Ays|8J0)re$5I{duh=h5wV$kZF Vv(H}qb9z+aKXnRw"F"W|Dw1|E] 0,go t ?xVnqmtOi_51X7qKUzm\^,-p**f^#{f33r\"w{=++sUz`.i0xadz< N[d=N& m& m& m#=7AoB M#[-hl [-h[-Ar/]}Q}Qe?~(QGc?~~7~7~7~7~7KUK.o,C4qMiJr,?8._W &? Required actions for PHA with troubled performance rating. Purpose of SEMAP. (iii) The percent of Section 8 families with children who moved to low-poverty census tracts in the PHA's principal operating area over the last two completed PHA fiscal years is at least 2 percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year. . information or personal data. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (b)(3)(i) or (b)(3)(ii) of this section. SEMAP Indicators Overview of SEMAP. developer resources. In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. Urban Development (HUD) uses SEMAP scores as the primary tool for assessing a Housing Authority's management of the Housing Choice Voucher Program. (a) High performer rating. (24 CFR part 5, subpart F and 24 CFR 982.516). 3. A low poverty census tract is defined as a census tract where the poverty rate of the tract is at or below 10 percent, or at or below the overall poverty rate for the principal operating area of the PHA, whichever is greater. SEMAP also establishes a system for HUD to measure PHA performance in key Section 8 program areas and to assign performance ratings. Upon receipt of the HUD written report on its on-site review, the PHA must write a corrective action plan and submit it to HUD for approval. This number is divided by the number of mandatory FSS slots, as determined under 984.105 of this chapter. What are the 14 key indicators of performance? result, it may not include the most recent changes applied to the CFR. An PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor (IA), will not be rated under the SEMAP indicators in paragraphs (a) through (g) of this section for which the annual IA audit report is a HUD verification method. As discussed above, there is a possibility that . (1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. (ii) The PHA's SEMAP certification does not support the statement in paragraph (d)(3)(i) of this section. The minimum size of the PHA's quality control sample is as follows: Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal year for the SEMAP indicator at 985.3(e) HQS Quality Control Inspections; and the number of failed HQS inspections in the last year for the SEMAP indicator at 985.3(f) HQS Enforcement. (i) The PHA's SEMAP certification states that: (A) The PHA has written waiting list selection policies in its administrative plan and. The PHA shall retain subcontractor certifications for 3 years. 10 points. 42 U.S.C. For purposes of this indicator, the PHA's principal operating area is the geographic entity for which the Census tabulates data that most closely matches the PHA's geographic jurisdiction under State or local law (e.g., city, county, metropolitan statistical area) as determined by the PHA, subject to HUD review. 5 points. 3 SEMAP Indicators Measure How much of the funding is being used; Whether the agency is complying with regulations regarding rent reasonableness, HQS and reexaminations; Whether transactions are timely; Whether the rent calculations are accurate and Whether there is documentation to support them. 0 points. Comments or questions about document content can not be answered by OFR staff. U.S. Department of (i) The PHA's SEMAP certification states that the PHA reviewed utility rate data within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10 percent or more in a utility rate since the last time the utility allowance schedule was revised. December 1 2022. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (b)(3)(i) or (b)(3)(ii) of this section. 1437a, 1437c, 1437f, and 3535(d). If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. HUD also uses information reported on the SEMAP certification by initial PHAs concerning FSS families enrolled in their FSS programs but who have moved under portability to the jurisdiction of another PHA. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. the SEMAP indicator at 985.3(a) Se-lection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reason-able Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal year for the SEMAP indicator at 985.3(e) HQS (d) Changing rating from . (2) HUD verification method: MTCS report - Shows percent of reexaminations that are more than 2 months overdue. The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. 10 points. This indicator applies only to PHAs that have received approval to establish success rate payment standard amounts in accordance with 982.503(e). Calculating and documenting your progress toward deconcentration, based on two SEMAP indicators: a. Bonus points will be awarded if: (i) Half or more of all Section 8 families with children assisted by the PHA in its principal operating area at the end of the last completed PHA fiscal year reside in low poverty census tracts; (ii) The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA's principal operating area during the last completed PHA fiscal year is at least 2 percentage points higher than the percent of all Section 8 families with children who reside in low poverty census tracts at the end of the last completed PHA fiscal year; or. 1. (n) Lease-up. Section Eight Management Assessment Program (SEMAP) indicators affected directly or indirectly because of the disruption to PHA operations caused by its adoption of CARES Act waivers. 5 points. The PHA's SEMAP certification also states that the reinspected sample was drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding the quality control reinspection) and was drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. ), (iii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was less than 95 percent. (i) The PHA has filled 80 percent or more of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. (i) The PHA's SEMAP certification states that an PHA supervisor or other qualified person performed quality control HQS reinspections during the PHA fiscal year for a sample of units under contract which meets the minimum sample size requirements specified in 983.2 under PHA's quality control sample. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. Click the fillable fields and add the required info. Deconcentration bonus. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. (1) This indicator shows whether the PHA inspects each unit under contract at least annually. Default under the Annual Contributions Contract (ACC). D'JlX>z^1t k F>]0KAm# a(>R9/\2/7 b;pBxN1u\h:7rT3n @At5>%Z[w^mk&^!OM#IyBw_}1(@aN |v;OZGn[Q7h6!V)}Lw/#'#?xD52. a?"H[yyh [1}w0O u0 (1) This indicator shows whether the PHA has written policies in its administrative plan for selecting applicants from the waiting list and whether the PHA follows these policies when selecting applicants for admission from the waiting list. (d) Modified rating on an indicator. 0 points. - Regulations Relating to Housing and Urban Development, - Office of Assistant Secretary for Public and Indian Housing, Department of Housing and Urban Development, - Section 8 Management Assessment Program (SEMAP), https://www.ecfr.gov/current/title-24/subtitle-B/chapter-IX/part-985/subpart-A/section-985.3. Indicators, HUD verification methods and ratings. The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. HUD initiated that proposal to align the SEMAP lease-up indicator with the process for measuring voucher management system leasing and cost data, which by statute must be done on a calendar year cycle. (24 CFR 982.405(b)). (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. What is the Section eight management assessment program? (24 CFR 982.405(a)). This measure combines the voucher lease-up and funds expenditure measures: the SEMAP measure is the higher of an agency's voucher lease-up and funds expenditure rates. 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